Welcome to the YCC 367 BLOG

At the 2006 Annual General meeting, communication was highlighted as an area that we could improve upon. This Blog is intended to be one way to allow residents to express themselves and get feedback from others. At the present time I have chosen to moderate this blog, so any comment posted will be previewed before posting to the blog. I will not censor any comment, but since the blog is open to anyone, I want to ensure that no inappropriate messages are posted. Please also note that while I have been a member of the Board for quite some time (as of June 2015 I am no longer a Director on the Board of YCC 367), any opinion that I express on this blog is as a resident of this community and may not necessarily reflect the opinion of any other member of our community or any other Board member. While I attempt to post useful information relating to our Corporation and maintain this forum for your convenience, this is not an "official" YCC 367 site. The Corporation does not provide any funding either directly or indirectly to maintain this blog. So. . . with that being said, scroll down, investigate and feel free to add your comments. Have fun !!


19/3/10 - PLEASE NOTE - Comments that do not relate to this blog or contain links to advertising or non-related sites will be removed. Please do not include links in your post as your post will be flagged as Spam and will not be published !!


PLAN TO ATTEND - NEXT AGM:  June 28, 2022  @ 6:00 PM
     (registration at 5:45)
If you would like to contribute your expertise as a Board member, please note that next year (2023) there will be two (2) Board positions up for election. Board positions are 3 year terms except in instances where the remaining term of a vacated Board position is being filled. Terms are staggered such that on average only two positions change over in any given year affording a degree of stability or continuity to the operations of the Corporation. 

Tues.June 28th 2022 (5:45 pm @ YCC 367 South parking lot)
Wed. June 23rd 2021 (proxy only meeting)
Congratulations to the three returning Board members Susan Wickware, Tricia Staples and Linda Zhang.

Mon. November 9th 2020 (5:00 pm @ YCC 367 South parking lot)
Congratulations to our new Board member Linda Zhang who had been appointed to the Board mid-year following the resignation of Rhonda Sloane

Mon. June 3rd 2019 (7:00 pm @ Thornhill Community Centre)
Congratulations to the three returning Board members David Haigh, Trish Staples and Carmela Casuccio. Carmela had been appointed to the Board mid-year following the resignation of Zoran Gadjanski.

Mon. June 25th 2018 (7:00 pm @ Thornhill Community Centre)
Congratulations to our new Board member Trish Staples and returning member Susan Wickware. Trish had been appointed to the Board mid-year following the resignation of Pam Young.
 
Thurs. June 8th 2017 (7:00 pm @ Thornhill Community Centre)
Congratulations to Rhonda Sloane and Zoran Gadjanski on their re-election.  
 
Tues. June 7th 2016 (7:00 pm @ Thornhill Community Centre) 
Congratulations to our new Board member Rhonda Sloane and returning member Pam Young and David Haigh.

Tues. June 9th 2015 (7:30 pm @ Thornhill Community Centre) 
Congratulations to our new Board member Susan Wickware.

Tues. June 10th 2014 (7:30 pm @ Thornhill Community Centre) 
Congratulations to our new Board members Zoran Gadjanski and Michael Posteraro. Thanks to our outgoing Board members, Greg Rist and Jim Dzik, for their contributions.

Tues. June 11th 2013 (7:30 pm @ Thornhill Community Centre)

Tues. June 12th 2012 (7:30 pm @ Thornhill Community Centre)
Congratulations to our new Board member Bob Anderson. Thanks to our outgoing Board member, Helen Hochberger, for her contributions and hospitality over the past three years.

Tues. June 14th 2011 (7:00 pm @ Thornhill Community Centre)
Congratulations to our new Board member Kim MacLaurin.

Tues. June 15th 2010 (7:00 pm @ Thornhill Community Centre)
Congratulations to our new Board member David Haigh. Thanks to Karen Coleman for her contributions over the past year.

Tues. June 9th 2009 (7:15 pm @ Thornhill Community Centre)
Thanks to all who attended this meeting. Over 50% of our Unit owners were represented in person. Congratulations to our new Board members Helen Hockberger, Robert Reckenberg and Karen Coleman. 

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If you would prefer to send me an email, I can be reached at . . . Galin.YCC367@sympatico.ca

10/3/06 - I have decided to remove "moderation" of the site - unless it becomes necessary to put it back in place. I still reserve the right to remove any offensive or abusive comments !!!

19/3/10 - PLEASE NOTE - Comments that do not relate to this blog or contain links to advertising or non-related sites will be removed. Please do not include links in your post as your post will be flagged as Spam and will not be published !!

Notices & News Items

Keep checking this area for copies of notices or other items of interest. As they become available you will be able to view and download copies of notices that are delivered to your unit and other documents like AGM minutes and Pool Rules etc.

NEW NOTICES:-
27/12/15  By now everyone has probably received their copy of next years budget (2016) and the fee increase the Board has assessed. If you, like I, believe that the $28 fee increase is excessive you have every right to express your views to the members of the Board. Can't wait for the rationalization of this increase at the AGM. 
Based on the information provided by our Board, we are projected to be just under $29,000 under budget this year. Next year's operating budget has only increased by just under $11,000 of which $3000 has been allocated to a Contingency fund which is now the third largest "Repair & Maintenance" item at $8,000. Only "Pool Services" at $13,500 and "Miscellaneous" at $10,266 are greater allocations. The Contingency Fund is essentially a Reserve Fund allocation without the restrictions of a Reserve Fund. The 8% recommended increase to the Reserve Fund is part of the Reserve Fund Study's recommendations, but it is predicated on expected Reserve Fund expenditures. The overall goal is to insure that the Reserve Fund has adequate resources to service Common Element repairs. We will have to wait until we receive the financials but it is my best guess that the Corporation has not spent as much as the Reserve Fund study projected and that the Reserve Fund is currently well above where the Reserve Fund study recommended. As the Budget letter did not indicate any major projects (except the rear balcony repairs which we have already been told were financially accommodated within the 2015 financial allocation), we can only wonder as to the rationale behind this augmentation of the Reserve Fund. The Reserve Fund Study cannot be used to substantiate this increase. This will be more apparent once the year end financials are released.
It is the Board's right to set the budget and a $10-$15 monthly difference in the assessed fees only amounts to $120-$180 more in your pocket over the year. It is also a reasonable expectation that the Board assesses fees based upon sound financial reasons. At a time when the inflation rate for 2016 has been set at 2% and most of us are trying to manage our own personal budgets in a stagnant economy, an 8% increase has the optics of being excessive, particularly when there isn't a defined reason for this allocation and it appears this is just being tucked away for a rainy day.

Management should also pay a little more attention to detail. It appears that the second page was not revised to correspond with the final budget allocations as over half of the line items are incorrect and the pie chart is also inaccurate. Sloppy!

NEWS ITEM (April 5, 2006) - Bayview Avenue Widening Proposal by Regional Municipality of York.(see comments)
The third public consultation was held Wed. June 27th 2007 (6- 9pm) at Thornlea Secondary School.

Exterior Water Shut-Off Notice {PDF file} . . .
Fireplace Non-Usage Notice (March 2020) {PDF file} . . .
Common Element Modification Registration Section 98 Notice {PDF file} . . .

Reserve Fund Study - Form 15 {PDF file} . . .

2022 Condo Insurance Certificate {PDF file} . . .
2021 Condo Insurance Certificate {PDF file} . . .
2020 Condo Insurance Certificate {PDF file} . . .
2019 Condo Insurance Certificate {PDF file} . . .
2018 Condo Insurance Certificate {PDF file} . . .
2017 Condo Insurance Certificate {PDF file} . . .
2016 Condo Insurance Certificate {PDF file} . . .
2015 Condo Insurance Certificate {PDF file} . . .
2014 Condo Insurance Certificate {PDF file} . . .
2013 Condo Insurance Certificate {PDF file} . . .
2012 Condo Insurance Certificate {PDF file} . . .
2010 Condo Insurance Certificate {PDF file} . . .

By-Law Ammendment #5 "Standard Unit"(November 2020) {PDF file} . . .
By-Law Ammendment #6 "Electronic Representation"(June 2021) {PDF file} . . .

PREVIOUS NOTICES:-

Minutes of June 21, 2005 AGM {PDF file} . . .
Minutes of June 13, 2006 AGM {PDF file} . . .
Minutes of June 12, 2007 AGM {PDF file} . . .
Minutes of June 3, 2008 AGM {PDF file} . . .
Minutes of June 6, 2009 AGM {PDF file} . . .
Minutes of June 15, 2010 AGM {PDF file} . . .
Minutes of June 14, 2011 AGM {PDF file} . . .
Minutes of June 12, 2012 AGM {PDF file} . . .
Minutes of June 11, 2013 AGM {PDF file} . . .
Minutes of June 10, 2014 AGM {PDF file} . . .
Minutes of June 9, 2015 AGM {PDF file} . . .
Minutes of June 7, 2016 AGM {PDF file} . . .
Minutes of June 8, 2017 AGM {PDF file} . . .
Minutes of June 25, 2018 AGM {PDF file} . . .
Minutes of June 3, 2019 AGM {PDF file} . . .
Minutes of November 9, 2020 AGM {PDF file} . . .

2011 Pool Rules & Schedule {PDF file} . . .
2008 Pool Rules & Schedule {PDF file} . . .
2007 Pool Rules & Schedule {PDF file} . . .
2006 Pool Rules & Schedule {PDF file} . . .

RECENT NEWSLETTERS & NOTICES:-
Community Newsletter - Spring 2018 {PDF file} . . .
Community Newsletter - Fall 2017 {PDF file} . . .
Community Newsletter - Spring 2016 {PDF file} . . .
Community Newsletter - Fall 2015 {PDF file} . . .
Activity Status Update - Jan 2016 {PDF file} . . .

BLASTS from the PAST:-

Community Newsletter - April 1998 {PDF file} . . .
Community Newsletter - April 1997 {PDF file} . . .
Community Newsletter - September 1982 {PDF file} . . .

Everything You wanted to Know about Condo Living but ...

Whether you have just moved in or have been here for several decades, you may have questions about who is responsible for what. Living in a Condominium requires a certain degree of compromise and there is a distinction between what the Condominium Corporation is responsible for maintaining and what you have full authority over. This division of responsibility can be complicated at times, but not insurmountable. The document (provided below) is provided to help explain some of the details relating to this area of Condo living. Please recognize that this is a start and with your help we can add/revise to this document to continue to improve and clarify any of the information.

As you are probably aware Condominiums in Ontario are governed by the Condo Act. A link to this document is provided in the side panel under links. Suggestions for revisions, amendments or comments on this piece of legislation can be sent to condoreview@ontario.ca . They will NOT respond to any submission nor deal with any problems or complaints, but they are looking for feedback and will take this information under consideration for any future revisions to the Condo Act.

Included below is also a "Welcome Package" for new owners to provide some basic information about YCC 367.

Summary of Condominium Responsibility Split {PDF file} . . .

Schedule C from Declaration {PDF file} . . .
Site Plan, Unit/Exclusive Use depiction {PDF file} . . .
Common Element Change Agreement Form {PDF file} . . .

YCC367 Newsletter - March 2008 {PDF file} . . .

YCC 367 Welcome Package {PDF file} . . .

Maintenance Issues

Please call the Management office with any routine or emergency issues. If there is something that you would like the Board to specifically look at, please post a comment and your Board will be informed so that they can evaluate and try to resolve the problem. It is also your prerogative to contact the Board directly by email, letter or any other means that you choose..

Property Management Contact:  Janet Saunders            jsaunders@ntpm.ca

Newton-Trelawney Property Management Services       905 619-2886 x252
253 Lake Driveway West, Ajax Ontario  L1S 5B5 

As of March 26, 2017 Newton-Trelawney has established an online presence for YCC 367 at www.ntpm.ca  A password is required and login information should have been distributed to all Owners. For more information contact the Property Manager. (as at July 2021 this site does not appear to be available and as far as I can tell has never actually been a source of information or allow any interaction)

November 2012:- Hopefully everyone likes the freshened look after the door and garage trim, side panels and front doors were given a paint job. For your reference in case the exterior paint requires future touch-up, the paint formulation(s) are:-

(1) Garage door frames and wood panel above garage door, side panel at front doors and front door frames
     Dulux #1580

• BLK 1P   14
• YOX 1P   53
• OXR 0P   14

(2) Front doors
     Dulux (Devoe) #4216 0100L

• BLK 1P   14
• YOX 1P   53
• OXR 0P   14

Archival Issues:-
 
Property Management Change (December 2011)
Sterling Property Management Inc: 416 299-9650 or Administration@sterlingproperty.ca
*****  IMPORTANT NOTE: Please be advised that as of December 1, 2011 Sterling will no longer provide property management services for YCC 367. If you have a property management issue please contact a Board member directly. Information pertaining to this change in property management services will be forthcoming.  ***** 

Annual Spring Walkarounds 
{2007} The Board's walk around of the property on May 15th (Tuesday early evening) for the 2007 Annual Spring Walkaround was terminated early due to inclement weather. Thanks to everyone who returned their "Unit Checklist" . Based on your feedback and an assessment of the property and our units by Marie, our Property Manager, and your Board of Directors, work to address some of the identified deficiencies will commence shortly and proceed over the Summer and Fall.

{2008} The weather co-operated for the 2008 walkaround which was held May 15th. Again thanks to everyone who provided feedback by inspecting your unit.

Please understand that your Board attempts to do as much work as our budget allows. If an item that you indicated on your checklist is not addressed this year, please re-enter it for consideration on the coming years checklist. The checklist is tool that your Board finds useful in assisting them in identifying common element deficiencies. You are more familiar with any existing or developing problem or concern with your own unit and your input is appreciated. Not everything that may be noted on these sheets is a Common Element maintenance issue but that does not lessen its importance to be identified. Please understand that this checklist is not a repair worksheet and should not be considered obliging the Board to address any identified issue. Please contact the Management company if you have a maintenance related concern.

Unit Owner Checklist {PDF file} . . .

Looking after your unit can be intimidating for some of us especially when we are not sure of how to detect signs of potential trouble. Just like the chore of keeping your home clean, a little preventative, routine maintenance can go a long way in staving off major repairs. Here are a few hints and checklists that you may find helpful. If you have any other helpful hints, please feel free to pass them along.

Indoor Environmental Safety {PDF file} . . .

Bathroom Checklist {PDF file} . . .

Window & Patio Door Program

Update: As of an April 2017 revision, the Board of Directors has announced a change to this program. The existing program will be terminated Dec. 31, 2017. I am sure that copies of the March 30th letter from the Board will be available on the Newton Trelawney YCC367 site (although at the time of this posting the site was devoid of any content). Essentially the Board is reverting to the commitment as determined by the Declaration (specifically Schedule C). Not sure why it took two lawyers to convince the Board, but this is their right. The policy that is being replaced was put in place due to failures of the originally installed sealed windows which were under warranty by the manufacturer (if memory serves, Knight Industries). Unfortunately when it became necessary to replace faulty windows, this manufacturer had gone bankrupt. As all Owners were potentially impacted by this window design failure, the Board at that time decided that a fair compromise position was to share this repair responsibility. As several decades have now past, most original windows have probably been replaced and review of this policy is appropriate. 
As an Owner you should also know your responsibility for repair to your "Unit" and when the repair is the Corporation's responsibility as it is a repair to the "Common Element". Pertaining to this issue, the tricky part of the Declaration's definition of the "Unit" is in the exclusionary clause, which states . . .

"Notwithstanding the foregoing, the unit shall not include:-

(a) Exterior face of the doors leading out of the unit, and exterior face of the window frames;"

In other words, the exterior face of these doors and the exterior aspects of the window frames are "common element" but the interior aspects of these elements are part of the "unit" and thus the Owners responsibility. To complicate matters further, schedule C specifies that a boundary of the "unit" is the backside of the drywall and that this boundary extends across window and door openings. The trick is to apply these definitions in a practical repair. Good luck! If you are replacing a window by putting the new window into the existing frame, this is 100% the Owners responsibility. Not so simple, if the window replacement involves removing the frame, especially if the exterior aspect of the frame is damaged. Repair of the exterior aspect of the frame (extending to the plane defined by the backside of the drywall) is the Corporation's responsibility, whether the window replacement is for an original or betterment. The dilemma is how to share the repair costs by determining the extent of the Common Element repair. Hopefully the Board will consider each repair request on it's merits, but it is in your best interest to understand your responsibility and submit your proposed window or door repair to the Board for consideration.

{Original post}
Windows and exterior doors fall into a "gray zone" of the unit declaration being both a common element and "unit" owner responsibility. Many years ago the Board established a Window & Door Program with an annual budgetary allocation to fund this type of repair. Our Property Manager at Newton Trelawney keeps a list of requests which the Board reviews and approves. In any calendar year, an owner can request to be put on the list for the replacement of either their patio door or up to two windows (where the insulating seal has broken and the windows are fogging). The unit owner can purchase any compatible window or door from a vendor of their choice and arrange for it's installation. The Corporation will refund 50% of the cost (HST included) with a maximum refund capped at $600 for a patio door and $400 per window. 
At the present time this cost sharing program does not apply to windows other than the sealed double pane insulated windows. It also does not apply to front doors. If you have any questions, please contact Property Management or contact a Board member.